Product Features
Blog
Contact Us
Sign In
Keystone Recruitment
,
London, Greater London
PA Higher Education
|
|
Contract Type: Contract |
|---|---|
|
|
Salary: £15.3 per hour |
Overview
Provide personal assistant services to designated senior members of the Faculty’s staff to support them in fulfilling organisational, academic and professional roles. This will include diary management, correspondence on their behalf and being first point of contact for problem solving. Work as part of the Academic Services Centre team and provide administrative and secretarial services to academic and research colleagues across the Faculty. This will involve extensive work with Microsoft Office suite (MS Word, Excel, PowerPoint), SharePoint and a range of databases. Provide administrative support to committees which will involve taking minutes, internal and external liaison as well as booking rooms and catering. Take responsibility for planning and organising small scale events, functions and projects, working autonomously in most areas. Key responsibilities and objectives of the job: Provide personal assistant support, specifically to include diary management and email management, for 2-3 specifically named members of staff. Work collaboratively as part of the Academic Services Centre team and provide academic and research colleagues with general administrative and secretarial support. This will involve problem shooting when necessary. Provide cover for colleagues within Academic Services Centre when necessary. Deal with routine enquiries received via post, phone, face to face contact and email. Assist designated senior members of staff with budget management such as processing expense claim forms, procurement and invoice processing. (Full training in the use of internal procurement and accounting systems will be provided) Provide administration to committees and other decision-making groups. This will involve taking minutes, internal and external liaison, booking rooms and catering. Provide administrative support to committees, boards and other meetings. Gain proficient knowledge in the use of SharePoint and support academic and research staff with its use. This will involve application of best filing processes within the Faculty’s SharePoint site. Organise small scale projects and events (such as Inaugural Lectures, Away Days, etc.) which will require a high level of organisational skills. Undertake any other relevant tasks.